Wildwood Park District
Regular Board Meeting Minutes
September 16, 2008
Present: President Steve Gauthier, Vice-President VanErden, Treasurer Dave Garbutt, Commissioner Gail Bruno, Director/Board Secretary Maureen Jekot, Superintendent of Maintenance Paul Kibitlewski and Office Manager/Recording Secretary Candace Olsen.
Audience members: Gerry Warrens and Ernie Cadet.
Absent: Commissioner Jeannie Turf.
Secretary’s Report
The regular monthly meeting of the Wildwood Park District Commission Board was held on Tuesday, September 16, 2008, at 7:00 p.m., in the Library of the Rule House, the President being in the chair and the Secretary being present. Commissioner Bruno moved to approve and release the minutes of the regular Board Meeting held on August 19, 2008; and to approve without release the minutes of the Executive Session held on August 19, 2008. Treasurer Garbutt seconded, roll call, all in favor. The motion was adopted.
Treasurer’s Report
The financial reports for August 2008 were reviewed. Treasurer Garbutt moved to accept the financial reports for August 2008. Commissioner Bruno seconded, roll call, all in favor. The motion was adopted.
Old Business – One item moved up to accommodate meeting guest.
Soccer Field Usage – The soccer cooperative agreement with Inter Chicago Premier has been signed and turned in to Director Jekot. The soccer group will use the horses and signs only on game days, as practice days do not usually have parking issues. Parent volunteers from the organization will assist with parking on Fairfield. A re-seeding and maintenance date are to be determined. Superintendent Kibitlewski will aerate the field for now. No action required.
Committee Reports
Gages Lake Shoreline/Gazebo Renovation Committee – Quotes for the three areas of the project need to be reviewed and voted on during the ‘New Business’ portion of this meeting.
Valley Lake Committee – Item to be discussed during the ‘New Business’ portion of this meeting.
Affiliate Organization Reports
WSRA – The new Fall brochure has been printed and distributed. Scholarships are being worked on and the township unveiled plans to build a new handicap accessible playground.
Attorney
Attorney not scheduled to be present.
First Open Portion
None.
New Business
Limited Use of Boat Launch Option – Different options were discussed. Key sharing cannot be monitored or regulated. A half-price key made available after a specific date in the season was discussed. No action required.
Gazebo Quote Review – Quotes were reviewed for each of the three projects proposed – the gazebo structure, sea wall and walking paths. Treasurer Garbutt moved to accept the sea wall bid proposal from Shoreline Creations. Vice-President VanErden amended the motion to include extending the railing length and adding backfill. Commissioner Bruno seconded, roll call, all in favor. The motion was adopted. Treasurer Garbutt moved to accept the gazebo structure bid proposal from Home Max Logs, including asking how much money should be held back for painting. Commissioner Bruno seconded, roll call, all in favor. The motion was adopted. No motion was presented regarding the pathways as they will be discussed further at a later meeting.
Employee Benefits Review – The Board asked Director Jekot and Superintendent Kibitlewski to look over the current benefits and submit and comments to the Board. The item will be added to the October agenda for further discussion. No action required.
Unfinished Business
Valley Lake Outflow Bid Package – An updated bid package has still not been submitted by Hey & Associates. Documentation is needed from the Army Corp of Engineers and a certified horticulturist is needed to oversee the plantings. President Gauthier will e-mail Vince at Hay & Associates to get the package as soon as possible. No action required.
Director’s Report
The Director’s Report was reviewed and discussed. The roof repair work was discussed. Director Jekot will get the 15-year guarantee in writing from Home Max Logs stating leaks will not occur due to removal of the skylight and leaving the copper portion of the roof in place.
Final Open Portion
Commissioner Bruno informed the Board that she had received a suggestion about a triathlon or 5k run in Wildwood. A committee and group of volunteers would be needed to work such an event.
There being no further regular business, Treasurer Garbutt moved to adjourn the meeting to Executive Session. Commissioner Bruno seconded, roll call, all in favor. The meeting adjourned at 8:41 p.m.
Respectfully Submitted,
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Candace M. Olsen, Board Secretary
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Steve Gauthier, Board President